Applicant Privacy Notice

Effective Date: September 2021

This Applicant Privacy Notice (“Applicant Notice”) informs individuals applying for or interested in applying for a role at Cox Enterprises, Inc. or one of its affiliates, (collectively the “Company” or “we” or “us”), of the categories of personal information we collect and the purposes for which we use such personal information through our Talent Community and Applicant Tracking System (the “Site”), including through a recruiter, to facilitate your job application (“Applicant Personal Information”). If any provision below conflicts with a legal requirement, the Company will comply with the applicable law. This Applicant Notice should be read in association with all other Company policies that govern the Company websites, including the Cox Privacy Policy.

I. COLLECTION AND USE OF PERSONAL INFORMATION

The Company may collect, store, use, and disclose Applicant Personal Information for business purposes consistent with applicable laws. Where the Company transfers Applicant Personal Information to third parties, such as our service providers, it does so for the same business purposes described below and, where appropriate, requires that such parties maintain its confidentiality and maintain appropriate systems and processes to ensure its security and protection.

We may collect and use the following categories of Applicant Personal Information about you to manage your application:

APPLICANT PERSONAL INFORMATION

Types of information we may collect

Personal Identifiers such as your name, home address, telephone/cellphone numbers, email address, national identification number (i.e., Social Security Number)*, and/or other similar identifiers.

Employment-Related Information and Qualifications such as education history, awards, qualifications, certificates, licenses, and any other information you choose to provide in your resumes and/or applications or that is publicly available.

Automatically Collected Information about your connection to the Internet, including your IP address.

To the extent permitted by applicable law, inferences may be drawn from the Applicant Personal Information listed in the categories above to identify certain correlations between job applicants and job success. This may include information that reflects your preferences, behavior, attitudes, intelligence, abilities, and aptitudes.

*Company will not intentionally use or disclose employee national identification number (i.e., Social Security Number).  If required by applicable local law, Company will not mandate the disclosure of your national identification number.

Why we collect and use it

To Facilitate Your Job Applicant.

As permitted by local law, Company may use your information to open and maintain your application records; communicate with you regarding your interest in working at Company; confirm eligibility, qualification, and background checks; maintain business records to meet the Company’s retention policy; assess your personal and professional development; and comply with applicable local law related to labor, employment, and equal employment opportunity.

To Provide Additional Information.

To provide information regarding employment at Company that may be of interest to you based upon your stated areas of interest, including providing you with additional job opportunities.

Note:

Any information you submit must be true, complete, not misleading and you must have the lawful right to provide it.  If not, this may lead to a rejection of your application during the application process or, if you are employed by the Company, disciplinary action up to immediate dismissal. If you intend to provide us with details of a reference or any other third party as part of your résumé, it is your responsibility to obtain consent from that third party prior to sharing their personal information to us. If you become an employee, any personal information that you submit may become part of your employment record and may be used for other employment/work-related purposes as permitted by applicable local law.

II. ADDITIONAL PURPOSES FOR USING APPLICANT PERSONAL INFORMATION

In addition to the uses set forth above, the Company may use and share the categories of Applicant Personal Information identified:

  • To comply with applicable legal and regulatory requests and obligations (including investigations).
  • To establish or defend legal claims and allegations.
  • For security or the prevention, detection, or investigation of fraud, suspected or actual illegal activity, violations of company policy or rules, or other misconduct.
  • To seek advice from lawyers, auditors, and other professional advisers.
III. COMMUNICATIONS

You can elect to unsubscribe from certain promotional communications (emails or text messaging) from Company at any time either by following the instructions provided in a Company email to click on the unsubscribe link or by changing the marketing communication preferences settings in your account. Please note that if you enrolled in the Site using more than one email address or telephone number, you will need to submit a separate unsubscribe request for each. Even if you unsubscribe from receiving certain types of communications, Company may, subject to applicable law, continue to send you non-promotional communications, such as those about the position for which you applied or may be interested in applying, similar job opportunities at Company, or communications relevant to your use of the Site. If you would like to completely deactivate your account, please opt-out of receiving any future communications from Company by changing your marketing communication preferences in your Site account or by contacting us at privacy@coxinc.com.

IV. DATA RETENTION

The Company shall retain, or securely delete, destroy or anonymize Applicant Information consistent with the Company’s data retention obligations and policies, and any applicable legal or regulatory obligations or for the period of time permitted by applicable law. The Applicant Personal Information you provide may be retained and used to consider whether your skills are suitable for other opportunities with the Company. Note that Company may delete personal information about you at any time (including your résumé). Therefore, please retain your own copy of any personal information that is provided to us during the application process.

V. CHANGE IN STATEMENT

We reserve the right to amend this Applicant Notice at any time without advance notice in order to address future developments of Company, the Site or changes in industry or legal trends. We will post the revised Notice on the Site. Any changes will become effective upon the posting of the revised Applicant Notice on the Site. By continuing to use the Site following such changes, you will be deemed to have agreed to such changes. If you do not agree with the terms of this Notice, in whole or part, you can choose to not continue to use the Site.

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